SUMMARY:
Reviews and coordinates routine and special purchase requests, submits purchase orders to vendors via electronically or by facsimile, and ensures confirmations and delivery of items purchased are received.  Reviews purchasing reports and identifies and corrects any discrepancies. 

ESSENTIAL FUNCTIONS:

Coordinates the requisitioning and ordering of materials, supplies and equipment in accordance with established processes and policies.

Confers with suppliers ensuring price, delivery, quantity, and prices are correct in accordance with current contract and Novation pricing.

Coordinates return of equipment and supplies.

Performs front desk support functions, which include distribution of mail, providing assistance to visitors and vendors.

Provides information to Accounts Payable required for new vendor set up.

Processes system orders, manual orders submitted via requisition, and may also be required to place orders through a vendor website with purchase order or credit card.

Reviews Stock Out Report and notifies the department if supplies are on back order, and follow ups to ensure receipt of merchandise occurs or if substitute products needs to be identified and ordered.

Prioritizes orders and confirmations to ensure any rush orders are handled in a timely manner to ensure all Customer delivery requirements are met.

Reviews 3-Tab Report, and identifies and resolves delivery issues with vendor.

Review daily, weekly and monthly reports, research and resolve issues take appropriate action in a timely manner.

Collaborates with Accounts Payable staff to resolve payment issues on Match Exception Report.

Serves as a liaison between suppliers and hospital staff for information on products or services, sources of supply, pricing and resolution of any issues.

Manages and/or coordinates multiple projects and equipment acquisitions which are routine; assists with those large in scope, complex in nature, or involving major equipment acquisition.

Acts as a resource to hospital staff in matters such as procurement procedures and policies.

Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 

Adheres to TMCH organizational and department-specific safety and confidentiality policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:  High school diploma or general education degree (GED); Bachelor’s Degree preferred.

EXPERIENCE:  One (1) year of buying or purchasing experience, preferably in an acute care setting.

LICENSURE OR CERTIFICATION: None Required

KNOWLEDGE, SKILLS AND ABILITIES: 

• Knowledge of purchasing principles and practices.

• Some Positions:Knowledge of medical and medicine terminology.

• Skill in organizing tasks and tracking purchase requests and orders.

• Ability to prioritize and manage timelines.

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

• Ability to complete routine reports and correspondence.

• Ability to listen and accurately interpret others’ communication or instructions to take appropriate action.

• Ability to speak effectively before groups of customers or employees of organization.

• Ability to calculate figures and compute rate, ratio, and percent and to draw and interpret bar graphs and apply basic algebraic concepts.

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

• Ability to deal with problems involving a few concrete variables in standardized situations