Job Summary

The Accounts Payable Specialist II is responsible for processing all types of Accounts Payable and Accounts Receivable transactions and activities as assigned.  This is a cross-functional role with primary responsibilities in Accounts Payable that also supports accounts receivable activities as needed. The Accounts Payable Specialist II reports to the Sr. Manager of Accounting Operations and works with the process leads, budget owners and others stakeholders to ensure accurate, timely and efficient processing of all accounts payable and accounts receivable transactions as delegated by the team manager or leads.

The right candidate brings a “can-do” frame of mind, and works independently with the ability to determine when to exercise discretion and independent judgement, or escalate with recommendations following the established work processes and procedures. The role requires a good understanding of both the Procure-to-Pay and Invoice to Cash processes, and the ability to work with ICANN vendors and other stakeholders quickly and efficiently in a professional manner while maintaining good relations. Strong verbal and written communication skills are required.

Key Responsibilities & Duties:

• Process disbursements and receipts in compliance with ICANN’s accounting policies.
• Enter accounts payable invoices accurately and per the terms of the agreement.
• Track and confirm that budget owners have properly approved all requests including coding, verification of satisfactory receipt of goods/services, and compliance with all relevant guidelines prior to disbursement of payment.
• Prepare weekly payment batches ensuring accuracy and completeness and submit for payment approval.
• Review  expense reports in Concur to ensure charges are appropriate and in conformance with company policy, and properly coded to the GL.
• Prepare daily cash posting of all monies received and ensure they are properly applied to the correct receivables account as necessary.
• Participate in the processing of invoices to ICANN Contracted parties per the scheduled billing cycle in a timely and accurate manner.
• Monitor and responds to inquiries from vendors, customers and employees through designated in-boxes, applications and ticketing system within the service level agreement.
• Assist with monitoring and reconciling monthly corporate credit card statements and related expense.
• Resolve issues related to invoices, payments and purchase order discrepancies by investigating the root cause and engaging with the corresponding customer or vendors and other ICANN stakeholders to agree on necessary action to bring the issue to a close; seek mannager’s direction as needed.
• Prepare the monthly aging (both AP and AR) and resolve any issues causing delays in payments to or from ICANN.
• Assist with the development and reporting of Account Payable key performance indicators.
• Assist in performing the month-end closing process and reconciliation of the ledgers for Accounts Payable (cash, credits,clearing, accruals).
• Prepare annual 1099, 1096, FBAR, 1042S and other forms in compliance with related laws and corporate policies and submit for review and approval.
• Support the annual financial audit by providing the necessary support as requested by the audit lead.
• Prepare and support that Accounts Payable documentation is complete and filed in accordance with document retention guidelines.
• Assist with special projects as requested including working with Development on AP improvements and enhancements.
• Maintain financial security by adhering to internal accounting controls.
• Other duties as assigned or requested.

Required Knowledge, Skills, and Abilities (KSAs):

• Requires ability to perform tasks accurately and make decisions as guided by policies and procedures, including maintaining financial security by adhering to internal accounting controls.
• Highly organized, team-oriented person who can work collaboratively as well as independently.
• Good written and oral communication skills.
• Proactive and service oriented individual that takes the initiative to resolve exceptions or issues as raised and within the service level agreement timeframes.
• Attention to detail and the ability to interact and communicate with other departments in a professional manner.
• Analytic thought process for investigating issues, identifying root causes and resolving them.
• Understanding of forms 1099, 1096, and other related filings.
• Ability to work cooperatively and collaboratively with all levels of employees, management and external entities to maximize performance, creativity
• Strong ability in Excel and other Microsoft office products is required
• Comprehensive understanding of General Ledgers
• Have a working understanding of a purchasing system and its interface with accounts payable 

Education and Experience Requirements:

• Associate's or Bachelor’s Degree in Accounting or a related field preferred
• Requires related accounts payable experience or combined accounts payable and receivable experience with an emphasis in accounts payable;
• Minimum four (4) years related experience ( if without either an assoicate or bachelor’s degree) ; two (2) years of experience required if have a degree.
• Experience with Oracle Fusion preferred.
• Knowledgeable in AP platforms and service portals desired.
• Prior international experience in Accounts Payable strongly preferred.
• Experience with multiple entity organizations is a plus.

Language

• Fluency, both written and spoken, in English is required.
• ICANN is a global organization that values diversity; preference will be given to candidates with demonstrated skills in additional languages besides English.

Working Conditions & Physical Requirements:

• Work is performed in a normal office environment with limited privacy and some exposure to background noise.
• While performing the duties of this job, the employee is frequently required to stand and walk. The employee regularly is required to sit. The employee is frequently required to talk or hear; use hands and arms to reach, handle or feel. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.  
• The employee may occasionally lift and/or move up to 25 pounds.