JOB SUMMARY:  

• The Senior Project Manager-Construction is a 2 year term and will be responsible for managing the day-to-day efforts related to construction, planning, design, and coordinating all aspects of small to large-sized projects related to the Hospital construction programs ensuring projects are completed on time and within budget.  This position requires expertise in healthcare facility delivery, a rigorous command of compliance and regulatory standards, and a passion for leading multidisciplinary teams toward the successful completion of critical healthcare projects. To reach this objective, this role includes creating project objectives, work scope, management plans, overseeing planning, design and construction, managing budgets, schedules, developing and maintaining a relationship with the IOR, HCAi field staff and other agencies involved in the project and collaborating with various internal clients and professionals to ensure successful project delivery. The Manager- Construction Department will assign the Senior Project Manager, at his discretion, projects that match the level of experience of the Senior Project Manager to ensure the greatest success outcome of the project. - The Senior Project Manager will direct, manage and schedule outsourced architectural & engineering firms, general contractors, and other project vendors - allocated to the project and will serve as an adviser and provide resources to the project to resolve technical or operational projects. The position also requires strong leadership and management skills, ability to work with limited supervision, excellent documentation, organization and writing skills, ability to work on multiple projects as well as demonstrating effective verbal communication skills and possess the ability to resolve technical or operational problems. The Senior Project Manager will work closely with the Manager- Construction Department and provide status updates on a weekly basis, or more frequently if needed.  This includes construction of all new structures, additions and modifications/improvements to existing buildings and spaces.

EXPERIENCE/QUALIFICATIONS:

• Minimum ten- ( 10) years of project or construction healthcare management experience. -
• Minimum - eight (- 8) years of OSHPD/HCAi Healthcare project experience.
• Demonstrated experience with onsite project management experience and communicating with and managing the general contractor and subcontractors throughout the construction process.
• Knowledge and awareness of Project Management principles, documents, and plans.
• Strong leadership and follow-up skills, with a “hands-on” approach to completing all projects in a timely and efficient manner.
• Exceptional Verbal, and written communication and analytical skills. The- direction must be clear- and concisely delivered to audiences both internally and externally.
• Must possess a strong knowledge of Bluebeam Revu, Word, Excel, Microsoft Project and be able to develop accurate budget reports, spreadsheets, correspondence, schedules, and other reporting as required.
• Solid understanding with interpreting and applying knowledge of State, Federal, City, licensing accreditation, and ADA standards to follow regulations. This includes developing relationships and partnerships with agencies having jurisdiction.
• Experience with Infection Prevention protocols as they relate to working in a hospital setting during construction.
• Attends all Design and Construction Meetings on Senior Project Manager assigned projects.
• Develop construction meeting minutes unless the Architect or General Contractor has agreed to develop meeting minutes.
• Attend and develop all internal VPH Bi-Weekly Construction Meetings and provided written updates on assigned projects.
• Identifies potential risks and develops & implements a mitigation plan.

EDUCATION:

• Bachelor’s degree in construction management, Architecture, Engineering, or related discipline preferred.

LICENSURES/CERTIFICATION:

• Must successfully complete and maintain LA City Fire Card certification at the time of hire or within the first 30 days of employment.
• PMP- Project Management Professional is preferred.

MUST HAVES:

• All required licensures, certifications, mandatory education; along with periodic HealthScreen assignment modules that cover clinical and non-clinical Hospital based knowledge and annual occupational health screenings must be completed prior to the expiration date or by the end of the month in which they are due.    Reference the Educational Requirements: Must Haves, Mandatory and Unit Based policy (in electronic policy management system) for the specific requirements for this position.

DUTIES AND RESPONSIBILITIES (These are the essential job functions for this position. The essential functions of this job include, but may not be limited to those listed in this job description. Employees hired for this position must be able to perform the essential function of this job without imposing significant risk of substantial harm to the health or safety of themselves or others):

• Assemble and manage a project team of internal and external professionals that can operate a lean, efficient, and effective manner.
• Develop Rough Order of Magnitude (ROM) estimates with the Manager- Construction Department and Senior Leadership team to fully understand and define the scope of work of prospective projects to meet the standards of the projects brands as it relates to the impact on project costs and schedules.
• Ensure the project plan, scope, work structure, schedule, resources, and budget are monitored regularly and maintained by all involved parties (e.g., consultants, engineers, architects, vendors, etc.)
• Manage the day-to-day operational aspects of a project and ensure that all relevant processes are followed on projects. Provide excellent communication with all users and stakeholders on a regular basis and budget their time and commitment to receive the appropriate operational feedback and input regarding any changes, concerns, and updates throughout the project.
• Oversees and coordinates planning, design, design phase estimating and monitoring of construction by the Architect/Engineers on the project to ensure its delivery is in accordance with construction the contract and VPH requirements and standards. Collaborates with design and construction professionals from various disciplines to ensure successful integration of design, construction, development of drawings and specifications that ensure successful delivery of the project within scope, schedule, and budget.
• Manages the process of furnishing and equipment selection, purchasing, and installation.
• Manage the purchasing of the FFE and equipment for assigned projects.
• Manage mover and installations for furniture, fixtures, and equipment.

• Provide specifications for space planning to include FFE layout, standards for material selection and adherence to compliance code for ADA Standards or other ruling jurisdictions.

   

• Manage and coordinate all work and logistics for all phases of a construction project, including start-up, daily operations, reporting, and close-out.
• Develop, review, and approve plans for completing project deliverables. Create and evaluate project schedules. Regularly monitor the progress of all sites by completing site visits daily.
• Prepare and/or review project contracts. Negotiate with suppliers and sub-contractors.
• Develop project budgets and monitor to ensure budgets are met. Track savings opportunities and cost avoidance for client documentation.
• Create and evaluate project reporting; provide timely and accurate project status reporting to internal and external parties. Oversee document preparation and completion (e.g., contracts, close-outs, punch lists, etc.)
• Take full responsibility to ensure projects are moving through their entire lifecycle. Submit progress reports to stakeholders and senior managers, including identifying any project risk. Communicate with stakeholders to clarify the desired outcome of a project.
• Continually seek and capitalize upon opportunities to increase internal client – satisfaction. -
• This position requires strong highly organized  skills, documentation of correspondence and proper filing, problem solving, providing different options to resolve issues, managing the design professionals and internal support departments critical to the success of the project such as Plant Operations, Facilities, BioMed, IT, Outside Vendors and Hospital Department Directors.
• Participate in OSHPD/HCAI Webinars, a minimum of - four (4) times a year, to gain knowledge of upcoming Code changes or changes in policy of procedures that affect the managing of Hospital projects.
• Other duties as assigned by the Manager-Construction Department.

·       Review and comply with the VPH Contractor Handbook, Infection Control protocols and participate in weekly construction Infection Control meetings.

·       Review and will comply with the Master Services Agreement (MSA) that Architects, Engineers, and General Contractors must sign, in addition to the General Services Agreement (GSA) that other vendors must sign and follow.

·       Meet on a regular basis with the Construction Financial Coordinator in the Construction Department to review current budgets, understand how to request funding, review contingency on projects, monitor budgets, etc....

·       Make appropriate project recommendations to the department manager concerning costs, scheduling, and construction issues.

Collaborates with others in the Construction Department.

The following job accountabilities are not unique to this particular job but are common to all jobs at VPH:

Complies with VPH policies and procedures on customer satisfaction and service excellence. Demonstrates professionalism and cultural sensitivity in coordinating activities and communicating with all customers, peers, and the community at large.  Conducts self in a professional, respectful, and courteous manner during all interactions.  Works effectively and collaboratively with others toward common goals.

Communicates accurately, honestly, supportively and in a timely manner with department and interdepartmental team members. Demonstrates effective business writing and oral communication skills, handwriting is clear and legible.

Participates in operational aspects of the department and maintains/participates in performance improvement activities within the department.

Participates in all departmental specific training, Environment of Care (injury/illness prevention, fire/life safety, hazardous materials, emergency preparedness, utilities management, medical equipment management, safety, and security management), infection control (standard precautions, TB Exposure Control Plan, Bloodborne Pathogen Exposure Control Plan).

Demonstrates knowledge of and follows safety practices. Understands the importance of safety, including patient safety in the workplace. Maintains a safe environment for self and others.

Actively participates in the Patient Safety Program, including event reporting. Identifies sentinel events/near misses and responds by defined organization processes. Participate in education activities and implementation process. Demonstrates advocacy for the patient/customer and appropriately acknowledges patients, customers, and visitors.

The above statements reflect the essential functions considered necessary to describe the principle content of the job. They are not intended to be a complete statement of all work requirements or duties that may be inherent in the job.

WORK ENVIRONMENT:

·       Primarily an inside building/office environment, well lighted and ventilated, which may consist of multiple treatment and/or work sites.

·       Fast and continuous work pace with variable workload.

·       Frequent contact with staff and public under a variety of circumstances. Requires ability to communicate clearly (in English) verbally and in writing for effective communication with other staff members, physicians, vendors, community members, patients and patient families, employees, and applicants of all socio-economic levels from a diverse cultural and ethnic population.

·       Subject to many interruptions from multiple calls and inquiries and potentially emotional situations involving accidents, injuries, illness, and/or death.

·       Handles emergency/crisis situations in accordance with Hospital policy.

·       Answers phones or pages; may carry a beeper/pager, and/or use a two-way radio.

·       Occasional travel may be required.

·       Potential risk of exposure to hazards from chemicals (toxic and non-toxic), flammable materials, gas or electrical or radiant energy or equipment with/without moving parts.

$56.87 to $81.25 per hour