Unit Secretary

About Valley Presbyterian Hospital

Valley Presbyterian Hospital is a beacon of health in the San Fernando Valley committed to providing outstanding care and improving community health. We are seeking an experienced and detail-oriented Unit Secretary to join our dedicated team.

 

Position: Unit Secretary

 

What You'll Do: As a Unit Secretary, you will a crucial role in providing clerical support to the department's staff, managers, physicians, and patients. This position involves managing various administrative tasks such as data entry in Meditech, handling filing systems, and operating telephones and call lights. The Unit Secretary ensures smooth operations within the department by adhering to the hospital's established guidelines and procedures.

 

Responsibilities

• Manage the nursing station and perform clerical and reception duties as required.
• Organize and maintain patient charts, record vital patient information such as temperature, pulse, and respiration rates.
• Ensure accurate maintenance of daily census records and other relevant documents, transferring medical notes to appropriate forms as necessary.
• Handle clerical tasks associated with patient admissions, transfers, and discharges.
• Provide support and information to visitors, patients, medical and nursing staff, and other departments.
• Respond to patient call lights and incoming telephone calls efficiently.

 

What We're Looking For:

Experience:

• Previous experience in an office setting, including typing, filing, and managing records.

Skills:

• Proficiency in clerical functions with an emphasis on accuracy and timeliness in all tasks.
• Exceptional customer service skills and the ability to communicate effectively with patients, staff, and physicians.
• Capability to coordinate multiple tasks, manage time efficiently, and solve problems effectively.

Education:

• High School diploma or equivalent is required.

Licensures/Certification:

• Must complete and maintain LA City Fire Card certification at the time of hire or within the first 30 days of employment.

 

Why You'll Love Working Here:

Supportive Environment: We prioritize teamwork, professional growth, and a positive work culture.

Impactful Work: Your role will directly contribute to the smooth operation of our organization.

Professional Development: We offer continuous learning and advancement opportunities to help you grow in your career.

 

General Responsibilities:

• Prepares communication mediums, including phones and translating services, to be ready for use by staff.
• Maintains excellent interpersonal skills with other hospital departments for smooth information flow and knowledge of system changes.
• Maintains inventory of unit supplies adhering to budget guidelines.
• Assumes an active role in the unit by participating in staff meetings.
• Attends mandatory in-services and other professional education opportunities to enhance skills.

 

Key Responsibilities:

• Patient Care Excellence: Champion a positive patient experience, ensuring high standards of care and safety.
• Team Leadership: Mentor and support staff, fostering a collaborative and efficient work environment.
• Operational Management: Oversee scheduling, resource availability, and staff assignments to ensure smooth operations.
• Communication & Collaboration: Facilitate clear communication between patients, families, staff, and physicians.
• Performance Improvement: Participate in quality initiatives and ensure compliance with regulatory requirements.

 

Ready to Elevate Your Career? Join us at Valley Presbyterian Hospital and be a part of a team dedicated to excellence in patient care. Apply today to lead, inspire, and make a difference!