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Position Description

Senior Proposal Coordinator
ID # 17766
City Montréal
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe.  In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable




To meet our business line’s growing needs throughout Canada, WSP is actively seeking a bilingual Senior Proposals Coordinator for WSP Power for our Montreal or Quebec City office. Reporting to the National Manager for Proposals, your role will consist of actively supporting the Power team activities by leading the preparation of proposals and working closely with the business development team. Your top priority will be strategic or complex offers. You will also help coordinate all proposal team activities. 
In response to the pandemic, WSP has adopted a hybrid approach to the return to the workplace based on trust and personal responsibility. This approach combines both on-site work and work from home. 
Do you have a wide range of skills? Are you a great communicator with excellent team spirit?  Are you extremely organized and able to help others get organized too? We’d love to have you on our team. You will have the following responsibilities:



•    For assigned proposals, working closely with the proposal’s technical lead to develop a proposal planning document, draft the standard sections of the proposal, incorporate different content, facilitate revisions, and perform quality control of the final document.
•    Specifically, as coordinator for a strategic or complex offer, you will be responsible for coordinating all aspects of creating a proposal while ensuring deadlines are respected, including: 
o    Analyzing call for tender documents and compiling a list of the mandatory requirements to ensure conformity of the proposal. Identifying risks and issues based on the context. 
o    Ensuring that the content expected from the contributors in each discipline or business unit involved in the proposal is clearly identified and communicated, and monitoring progress for said content. Calling on other members of the proposals team depending on needs.
o    Ensuring necessary information is obtained in response to the various administrative/regulatory requirements.
o    Coordinating and processing information from the various disciplines so that the proposal complies with internal presentation standards.
o    Ensuring that internal policies regarding approvals are respected.
o    Ensuring that lessons learned are taken into account for the same client.
•    Taking part in strategic meetings and meetings to review strategic or complex proposals.
•    Writing various sections of the proposals, including executive summaries, project descriptions (summaries of qualifications), matrices, and résumés, as required.
•    Following up on your assigned proposals until results are received; initiating the post-mortem process and creating the project sheet, if necessary.
•    Helping to create and use proposal development tools, evaluation criteria, standardized content, and templates.
•    Helping to manage, monitor, and maintain proposal databases, files, and systems using the appropriate information management systems.
•    Maintaining an accurate log of proposals that are ongoing and that have ended, were won, lost, etc.
•    All other assigned tasks.


•    Ten years of experience in developing proposals or in a similar domain; ability to work with a variety of stakeholders.
•    Preference is for candidates who have worked for engineering consulting or professional service firms.
•    Excellent mastery of French and very good mastery of English.
•    A motivated, flexible team member who shows initiative to go beyond the task at hand, an effective multitasker who can cope with changing priorities in a demanding, deadline-oriented environment.
•    Good writing skills, with good attention to detail and the ability to review and revise documents, as well as the ability to understand technical terminology.
•    Ability to organize, present, and validate financial offers. 
•    Good understanding of legal terminology.
•    Strong IT skills: mastery of MS Office and SharePoint; knowledge of Adobe Creative Suite, including InDesign and Photoshop, is desirable.
•    Ability to work within a team that is spread throughout Canada with the aim of achieving common goals and objectives.    
•    Ability to adapt to a flexible work environment and to a work schedule that covers different time zones.


Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our clients including vaccination status as part of their mandated health and safety requirements to work with them, you will be required to provide proof of full COVID-19 vaccination to WSP as a condition of employment.  You may also be required to undergo additional immunization to maintain a fully vaccinated status against COVID-19 whenever local Public Health Authorities recommend additional immunization.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.


Montréal, QC

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