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Position Description

Proposals Coordinator
Business Line Buildings
ID # 16823
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable




WSP is currently seeking a Proposal Coordinator, located in the National Capital Region, who will bring their creativity, positive energy and good-nature to a national proposal team focused on the Buildings industry. This position will be responsible for researching prospective projects, taking the lead in proposal preparation, liaising with consultants and working closely with the business development team.

If you have a diverse skill set, including being an excellent communicator, strong writer, reliable team player, and great multitasker who is extremely organized (and can keep others organized), we would love to welcome you to the team!


  • Understand and apply proposal development processes and methodologies;
  • On all proposals, develop a proposal outline document, schedule/facilitate contributions of all parties, ensure RFP compliance, draft standard proposal sections, facilitate reviews, identify gaps within draft responses and perform quality control on final document;
  • Manage the proposal response effort including coordinating necessary meetings and acting as the central point of communication for the proposal response team;
  • Participate in proposal strategy and review meetings. Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance;
  • Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices and CVs as required;
  • Where appropriate, work with other proposal coordinators, graphic designers, technical resources, legal professionals and other internal resources to complete and submit the proposal;
  • Conduct post-proposal evaluations and client debriefs to obtain insights for improving the proposal process;
  • Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems;
  • Keep accurate records on proposals in progress, completed, wins, losses, etc.; and


  • 5+ years of experience in proposal development or similar environment. Candidates with previous experience working in Engineering Consulting or Professional Services firms are preferred;
  • Self-motivated with the initiative to go above and beyond the task at hand;
  • Effective multitasker who is capable of handling shifting priorities within a demanding deadline-orientated environment and who can take initiative and work with minimal supervision;
  • Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology;
  • Excellent verbal communication and interpersonal skills with the ability to establish and maintain strong, positive internal and external relationships with a range of stakeholders from senior level management to design and administrative staff;
  • Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop is desirable; and 
  • Flexibility to work overtime to meet proposal deadlines as required


Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.


Ottawa, ON

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