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Position Description

Executive Assistant
Business Line Corporate
ID # 16724
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

 


 

MONTREAL

WSP is currently seeking an Executive Administrative Assistant for our President & CEO, at our Montreal office. This position will be responsible for providing a high level of support to the President & CEO, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP. 

Working very closely with the President & Chief Executive Officer for WSP Canada, the Executive Assistant will be a highly organized planner with strong bilingual communication skills in both English and French.

RESPONSIBILITIES

  • Assist the President & CEO with their daily activities as required;
  • Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
  • Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audio visual, etc.;
  • Arrange and coordinate Leadership and face-to-face meetings;
  • Arrange travel and accommodation through corporate travel provider;
  • Organize and submit corporate credit card and personal expenses, as well as approve team time sheets and expenses on behalf of the Chief Executive Officer;
  • Coordinate national communications and distribute accordingly;
  • Maintain meeting minutes and distribute accordingly;
  • Organize social functions as required;
  • Provide backup support to other administrators, if required;
  • Work with Legal to ensure all documents requiring signature are done in a timely manner;
  • Other duties as assigned/required.

QUALIFICATIONS

  • Post-secondary diploma in business administration or a related discipline preferable;
  • 10+ years of professional experience in a corporate setting and in a similarly sized organization (5000+ employees);
  • 5+ years’ experience supporting a corporate executive;
  • Advanced proficiency in Microsoft office and Outlook management skills;
  • Familiarity with SharePoint and ERP an asset;
  • Ability to multitask, prioritize and effectively meet deadlines;
  • Consistently deliver high-caliber, accurate work with a high degree of attention to detail, in a fast-paced environment;
  • Strong organizational skills with demonstrated ability to work with minimal supervision;
  • Exercise mature judgement and discretion in handling confidential and sensitive information and situations;
  • Self-starter and resourceful;
  • Embodies and aligned with the values and guiding principles of WSP;
  • Fluency in both English and French is essential;
  • Occasional overtime required.

#LI-BK1

 

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.

 

Montréal, QC

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