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Position Description

Proposal Coordinator / Administrative Assistant
Business Line Energy, Resources and Industry
ID # 15872
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

 


 

PROPOSALS AND ADMIN

WSP is currently looking for a fully bilingual Proposal Coordinator/Administrative Assistant for our Montreal, Markham, Calgary or Vancouver offices for the Power Division. Reporting to the Administration National Manager, your role will be to support the activities of the administrative services, including project and proposal support. Your responsibilities will be:

RESPONSIBILITIES

  • Providing active administrative support to the project team;
  • Proposal development experience - Writing, editing and formatting of letters, proposals, deliverables, progress reports, change requests, meeting minutes, etc.;
  • Development of project sheets and various presentations for the people involved;
  • Ensuring the quality assurance/control process is being followed;
  • Documents filing (both handwritten and digital) according to the archiving procedure;
  • Invoicing support, as required;
  • Managing the opening of the different phases of a project and filing of documents, as required;
  • Ensuring the flow of information to the entire project team (distribution team);
  • Organizing business travels as required;
  • You may be called upon to format or use WSP ShareZone project exchange platforms;
  • As an integral part of the project team, you must be aware of all aspects and constraints of the project in order to be able to provide appropriate assistance in all circumstances;
  • Control of the linguistic and stylistic quality of documents as well as their formatting;
  • Actively participate in the development of proposals for professional services by ensuring compliance with the procedures and applicable policies;
  • Update of curriculum vitae;
  • Performing all other related tasks deemed relevant to the Administrative Assistant position.

QUALIFICATIONS

  • Pertinent college diploma or university degree;
  • At least 3 years in proposal development and office support;
  • Excellent communication skills and perfectly fluent in French and English (both written and spoken);
  • Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook);
  • Ability to communicate with other professionals and to follow up with them to obtain the required information;
  • Knowledge of Microsoft Office 365 and SharePoint (an asset);
  • Show initiative and pay attention to details;
  • Teamwork skills;
  • Motivated and dedicated;
  • Ability to work under pressure and to manage priorities;
  • Knowledge of ISO 9001 is an asset.

 

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.

 

Markham, ON

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