Position Description

Billing Clerk
Company Herman Weissker
City Riverside
Pay range $18 - 24
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PURPOSE:  To create company invoices and send to Herman Weissker customers for payment; process adjustments or corrections as needed.  Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor.

 

ESSENTIAL DUTIES:

  • Assign new job numbers as needed
  • Open new jobs in the company’s accounting system; updating information when necessary
  • Verify costs applied to job against timesheets; ensure transfers are processed if needed
  • Timely / accurately prepare and send out customer invoices as required by the contract
  • Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files
  • Maintain A/R files in a neat, organized manner; updating with new documentation as received. 
  • Prepare adjustments or credit memo when necessary; obtain proper approval
  • Cover front desk, answer phones.
  • Other necessary and required duties

 

EDUCATION/EXPERIENCE: 

  • A high school diploma or GED equivalent is required. 
  • A minimum of two years of accounts receivable experience or equivalent training is preferred. 
  • General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred. 

 

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: 

  • Ability to stay focused and work without close supervision.
  • Works well in a team environment as well as independently.
  • Ability to accurately enter data and perform mathematical calculations.
  • Able to adjust priorities on short notice, manage interruptions and work well under pressure. 
  • Ability to timely meet deadlines; coordinate workloads with Supervisor.
  • Effective communication, organizational and problem-solving skills. 
  • Complies with and maintains company confidentiality practices and policies.
  • Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.
  • Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications. 
  • Manual dexterity and eye-hand coordination are necessary.
  • Mental alertness is necessary to ensure accurate and thorough completion of work activities.
  • Ability to interpret and disseminate complex information appropriate and effectively. 
  • Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment. 
  • Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements. 

 

Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

 

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