PURPOSE:  To create company invoices and send to Herman Weissker customers for payment; process adjustments or corrections as needed.  Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor.

ESSENTIAL DUTIES:

• Assign new job numbers as needed
• Open new jobs in the company’s accounting system; updating information when necessary
• Verify costs applied to job against timesheets; ensure transfers are processed if needed
• Timely / accurately prepare and send out customer invoices as required by the contract
• Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files
• Maintain A/R files in a neat, organized manner; updating with new documentation as received. 
• Prepare adjustments or credit memo when necessary; obtain proper approval
• Cover front desk, answer phones.
• Other necessary and required duties

EDUCATION/EXPERIENCE: 

• A high school diploma or GED equivalent is required. 
• A minimum of two years of accounts receivable experience or equivalent training is preferred. 
• General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred. 

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: 

• Ability to stay focused and work without close supervision.
• Works well in a team environment as well as independently.
• Ability to accurately enter data and perform mathematical calculations.
• Able to adjust priorities on short notice, manage interruptions and work well under pressure. 
• Ability to timely meet deadlines; coordinate workloads with Supervisor.
• Effective communication, organizational and problem-solving skills. 
• Complies with and maintains company confidentiality practices and policies.
• Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.
• Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications. 
• Manual dexterity and eye-hand coordination are necessary.
• Mental alertness is necessary to ensure accurate and thorough completion of work activities.
• Ability to interpret and disseminate complex information appropriate and effectively. 
• Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment. 
• Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements. 

Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.