ABOUT THE CITY

The City of Cambridge is a diverse and vibrant community that people of different ethnic, racial, religious, national, and other backgrounds call home. We take pride in our city’s diversity and strive to create a workplace that is reflective of the community we serve. The city is also deeply committed to creating an environment in which all our employees are treated equitably and feel included. We seek to hire, develop, and advance individuals who value antiracism, diversity, equity, and inclusion (ADEI), and are committed to embedding ADEI best practices and tenets in all aspects of our work.

ABOUT THE COMMUNITY DEVELOPMENT DEPARTMENT:

The Community Development Department (CDD) is the planning agency for the City of Cambridge. Encompassing the Community Planning, Economic Opportunity and Development, Environmental & Transportation Planning, Housing, and Zoning & Development divisions, CDD’s mission is to foster a livable, sustainable, just, and equitable community. CDD engages and collaborates with community partners, other government agencies, businesses, and residents to make Cambridge a desirable place to live, work, learn, play, and innovate. 

ABOUT THE ROLE:

Under the supervision of the Arts and Cultural Planning Director, this position will assist the Community Development Department in the implementation, community outreach, and coordination of the American Rescue Plan Act (ARPA) programs between October 2023 – August 2024. This is a temporary, grant-funded position.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Responsibilities include:

• Draft documentation and assist with administration of arts and culture grant contracts; assure compliance with the terms and conditions of grant criteria and guidelines, and other ARPA beneficiary requirements.
• Review grant applications for accuracy and work with grant beneficiaries to ensure correct documentation.
• Work with City staff and grant applicants to ensure award contracts are executed and scanned.
• Work with arts and culture organizations to ensure proper use of ARPA funds.
• Update digital or manual spreadsheets of applications and contracts.
• Work with Finance and/or other City departments to review vendor payment sheets.
• Develop content and update the arts and culture grant website.

Minimum Requirements:

Education & Experience:

• An associate degree with major course work in business or public administration, finance, purchasing and two (2) years of relevant experience; a Bachelor’s degree in a related field may be substituted for one (1) year of experience; people with 5 years of professional experience in administration and evaluation of contracts will also be considered.
• Professional experience in administration of contracts, analysis and evaluation of grant documents, and review of contracts is strongly preferred.

Knowledge, Skills & Abilities:

• Ability to comfortably relate to and connect with the nonprofit community in Cambridge, and to communicate effectively orally and in writing.
• ARPA Projects Intern must be proficient with Microsoft Office software; some knowledge of special spreadsheet functions is needed to perform successfully.
• Excellent organizational and time management skills; ability to manage workflow with multiple milestones.
• Ability to work in a team environment and with individuals from diverse backgrounds
• The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

WORK ENVIRONMENT: 

Standard office environment with fluorescent lighting, heating, and air conditioning systems, moderate noise level, telephones, personal computers, printers, and other office equipment. This position may be eligible for hybrid work under the City’s Telework Policy, depending on operational needs. Hours are flexible but must be within regular City of Cambridge working hours (Our offices open at 8:30 A. M. Monday through Friday.  They close at 8:00 P. M. on Monday, 5:00 P. M. on Tuesday through Thursday, and Noon on Friday).

PHYSICAL DEMANDS: Ability to access, input, and retrieve information from a computer. Ability to operate office equipment including copiers, printers, fax, and scanners; ability to answer telephones. Work occurs in the office and around the community so candidates should be able to travel around the City independently as needed.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. 

DOCUMENTS REQUIRED: 

Please upload the below documents to complete your application.

• Resume
• Cover Letter