Program Assistant (INL)
Description
SECURITY CLEARANCE: A Secret security clearance is required for the position; however, the Program Assistant can begin work with an interim Secret clearance
PERIOD OF PERFORMANCE: One (1) Year from the Date of Assignment with the potential for four (4) follow-on Option Years.
BACKGROUND
The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.
The Western Hemisphere Program Office (INL/WHP) is part of the INL Bureau at the Department of State. INL/WHP provides policy guidance and develops, executes, and monitors programs to address the full range of criminal justice and transnational crime issues in the Western Hemisphere.
Hours for this full-time position will be the core hours of INL/WHP: Monday through Friday, 40 hours per week, 8 hours per day.
The physical work location is the INL Office within State Annex 1 Columbia Plaza, 2401 E St. NW, Washington, D.C.
TRAVEL
Travel is authorized in accordance with the award.
TRAINING
There is mandatory training required for DOS-specific equipment, systems, and processes (reference 13 FAM 300 Agency Mandated Training), which shall be completed promptly and in accordance with Department policy.
DUTIES AND RESPONSIBILITIES
- Provide administrative and programmatic support to the team on which they are assigned, including but not limited to assembling briefing books, drafting reports and updates, scheduling and managing meetings.
- Assist with logistical and administrative tasks, including VIP travel to the United States and countries in the Western Hemisphere.
- Coordinate, prepare, assemble, and track program management documentation for contracts, grants, cooperative agreements, inter-agency agreements, and agreements with international organizations as well as documentation for Letters of Agreements and Diplomatic Notes to obligate funding.
- Support the program officers, contracting officer representatives, grants officers representatives, and agreement officer representatives to compete Statements of Work (SOWs), Requests for Proposals (RFPs) or Notices of Funding Opportunities (NOFOs), and program work plans in the development phase of programs.
- Assist in the facilitation process for the team’s implementation of programs through award, official clearance, and program execution, which includes shepherding project documents through INL’s internal clearance processes.
- Assist in the team’s Monitoring and Evaluation implementation, including reviewing, collecting, and organizing data. This includes tracking, filing, and analyzing quarterly reports from implementers. Assist INL/WHP in tracking program execution within contracts, grants, IAAs, and other sources, to include clear deliverables and reporting requirements to be provided by implementers.
- Support the team members in coordinating human resources/staffing requirements, including by scheduling interviews, shepherding hiring paperwork, scheduling pre-deployment training and consultations, and assisting in the preparation of new contract staff and Foreign Service Officers for field deployment.
- Assist in the preparation of background materials and reports used by INL, and assist in the preparation of reports, speeches, briefings, and testimony on INL/WHP issues.
- Maintain and update INL/WHP programmatic data, statistics, and factsheets. Assist INL/WHP in developing and implementing a process to aggregate and report visually on collected program data. This includes creating infographics, charts, and other visual aids to convey INL programming, budgets, and results.
- Track INL-WHP-related news, and monitor and disseminate relevant diplomatic cables to the designated team.
- Ensure all GOR, COR, and AOR files are up-to-date for team.
- Attend all INL/WHP and team meetings and conference calls.
- U.S. Citizenship
- A Bachelor’s degree from an accredited institution
- Zero (0) to two (2) years’ experience in relevant field;
- Demonstrated ability to work on projects and issues within overall policy guidelines;
- Demonstrated skilled in oral and written communication, sufficient to draft action and info memos, congressional testimony, press guidance and congressional and general correspondence;
- Knowledge of international narcotics and law enforcement issues.
- One (1) additional year of experience in a relevant field, for a total of three years’ experience
- Demonstrated superior interpersonal skills and proven ability to work well with others
- Demonstrated interest in international affairs, the Western Hemisphere, public policy, or international development.
- Demonstrated superior attention to detail and experience meeting tight deadlines in a fast-paced, office environment.
- Demonstrated proficiency with basic office computer programs.
- Demonstrated professional or academic experience in international affairs, the Western Hemisphere, public policy, or international development.
- Demonstrated experience working with Microsoft Office suite, especially Project, Publisher, and Excel.
- Demonstrated experience working with data analysis, data visualization, business intelligence, and other software programs dedicated to analyzing and presenting data, such as Tableau.
Come onboard with a company that Values its Employees!
Celestar, a Veteran Owned Company, is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance. We also offer a 401k retirement company match, paid Holidays and Personal Time Off.
Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.
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Minimum physical demands for on task positions: Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds. Regular and predictable attendance is essential.
Team Members on Task (CONUS only, minimal or no job-related travel):
• Work Environment: The noise level in the work environment is usually moderate.
• Office Type Environment with Temperature Control. May be exposed to chemicals related to office equipment. The noise level in the work environment is usually moderate. General office environment.
Team Members on task (CONUS and OCONUS assignments, some travel):
• Specific vision abilities required by the job may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Team Members deployed to a combat zone must be physically able to live in austere conditions during off duty time that may include extremes in temperature, noise, and must not have any medical conditions that require access to uninterrupted power sources.
• Team Members deployed to a combat zone will be subject to hazardous conditions which may require them to wear a kevlar helmet, individual body armor and/or wear a gas mask for extended periods of time.
PAY TRANSPARENCY POLICY STATEMENT
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
Celestar is an Equal Employment Opportunity Affirmative Action Employer that is committed to providing equal opportunity for all applicants or employees on the basis of their race, color, sex, sexual orientation, gender identity, national origin, age, religion, veteran status, disability, or any other characteristic protected by law.
If you should have difficulty accessing our online application, please call us during normal working hours for immediate assistance @ (813)-627-9069
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