Accounts Payable Specialist

Description

POSITION: Accounts Payable Specialist

DEPARTMENT: Administration

REPORTS TO: Director of Finance & Accounting

PRIMARY FUNCTION: Middle East Broadcasting Networks, Inc. (MBN) is seeking an Accounts Payable Specialist for our Finance team at our Headquarters office in Springfield, VA. The A/P Specialist is responsible for a variety of complex accounting duties, including assisting with trial balances, analyzing financial documents, investigating questionable data, and preparing reports.

SPECIFIC DUTIES/ RESPONSIBILITIES:

• Review invoices and check requests for approval, proper support documentation, and account classification.
• Enter invoices, credit memos, account re-classes, and manual checks into the Accounts Payables module of an accounting software system.
• Proof voucher information entered the accounting software system and made corrections as needed.
• Ensure payments are in accordance with approved contracts and purchase orders.
• Enter wire transfer information in the online banking system.
• Review various AP Reports for accuracy before issuing checks.
• Issue checks and prepare them for signature and distribution.
• Post cash disbursement journals and reconcile the sub-ledger to the general ledger.
• Research and resolve invoice and payment issues as requested by the Supervisor.
• Interact with internal departments and external vendors to resolve questions/issues.
• Audit employee expense reports for compliance and appropriate documentation and process for reimbursement.
• Reconcile statements and research outstanding balances with vendors.
• Prepare monthly AP Aging analysis and enter correcting entries as needed.
• Prepare and file the 1099’s with the IRS and recipients annually.
• Other duties as assigned.

OTHER DUTIES:

• The incumbent may be asked to perform additional duties and take on other responsibilities as dictated by events and circumstances.

QUALIFICATIONS/EDUCATION and/or EXPERIENCE REQUIREMENTS:

• Working knowledge of accounting software such as Deltek CostPoint
• Bachelor’s Degree with a minimum of four years’ experience in accounts payable preferred. An equivalent combination of education and experience is acceptable.
• Computer proficiency with Microsoft Office such as Excel, Word, Outlook
• Time and organizational management skills to prioritize multiple tasks
• Must be able to work under pressure with grace and provide quick turnaround against tight deadlines
• Candidate must have a confident demeanor and excellent rapport when interacting with all levels of staff.
• Team player with the Ability to diagnose and remedy problems quickly is essential.
• Detail and quality-oriented with strong initiative/drive

MBN is a non-profit grantee of the federal government that directly communicates with the Middle East and North African people through television, radio, and digital media.  MBN’s mission is to expand the spectrum of ideas, opinions, and perspectives available in the Middle Eastern and North African media, provide objective, accurate, and relevant news and information, and accurately represent America, Americans, and American policies. MBN seeks to inform, engage, and connect with the region’s people through its multimedia broadcasts to support universal freedoms.

MBN is an equal-opportunity employer committed to workforce diversity.

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