Position Overview  

This position performs technical accounting and finance duties in support of departmental functions. Performs accounting duties including accounts payables and receivables, payroll, accounting analysis, preparation of journal entries, reconciliations, and other accounting duties as assigned.

Required Responsibilities* 

• Processes payments related to administrative expenses and claims.
• Collects and verifies W-9 forms using IRS TIN Matching and OFAC compliance tools. Maintains and updates vendor records for claims processing.
• Audits and processes invoices, ensuring accuracy before approval and payment.
• Reviews and processes employee expense reimbursements.
• Prepares and posts journal entries to allocate expenses and correct coding errors.
• Administers the organization’s credit card program, including reconciliation and reporting.
• Reviews employee timesheets, leave balances, and processes monthly vehicle mileage reports.
• Assists with payroll-related tasks and provides additional accounting support as needed.

* The above responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required by the position. All employees may have other duties assigned at any time.

Work Leadership Requirements

• This position is not a people manager.
• This position does not have indirect reports.

Travel Requirements

• None

Physical Requirements

• Be able to withstand typical office work that includes periods of sitting, standing, typing, etc. indoors.
• In addition to typical office work, must be able to exert up to 10 pounds of force occasionally to move objects.
• Requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer screen, visual inspection, assembly of parts, or extensive reading.
• Ability to have a flexible work schedule to meet business needs and be at work on-site during specified or core hours.
• Must be able to operate standard computer hardware.

Education, Work Experience, Certifications**

Required

• B.A. or B.S. degree in Accounting, Finance, or Business
• Years of Experience: 0 – 1
•  Area of Experience: Accounting/Finance and Payroll

Preferred 

• None

Essential Competencies and Skills**

Required

• Proficiency in MS Excel
• Proficiency in MS Word 
• Proficiency in MS PowerPoint
• Proficiency in MS Outlook 
• Knowledge of bookkeeping, payroll, and basic accounting principles 
• Organizational and preparation skills with files and records 

Preferred

• None

** To perform this job successfully, an individual must be able to perform each primary responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary responsibilities.

The Pool is an Equal Opportunity Employer. 

We consider applicants for all positions without regard to race, religion, sex, national origin, age, marital or veteran status, the presence of a non-job-related medical condition or handicap, or any other legally protected status.