TMC HealthCare is Southern Arizona's regional nonprofit hospital system with Tucson Medical Center at its core. Each day staff comes to work to use their skills and expertise to improve the health of the entire community, from birth to the end of life.
This position supports the day-to-day operations of TMC’s offsite health and wellness center, including administrative support, class registration, set up and participant tracking, and customer service. This individual will greet customers, demonstrate knowledge of the resource center capabilities, schedule and function. The administrative associate works at the direction of the management team for day-to-day operations of the resource center to prepare the resource center for daily/weekly seminars; assist clients with resources available at the Resource Center; answer guest questions; provide direction and assistance to clients interfacing with TMC services. Must be comfortable working in an event driven environment, with all age groups and demographics.
Schedules and maintains departmental calendar of events.
Organizes major meetings including distributing materials, arranging for refreshments and preparing name tags for events.
Schedules appointments; maintains and updates management's daily calendar; although assigned to one department, may be responsible for scheduling appointments for multiple managers.
Answers telephones, routes callers, takes messages and provides routine information to callers; opens and routes incoming mail.
Types memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other materials as directed.
Formats special reports and presentations including tabular displays, graphics and overhead transparencies; compiles and computes data for routine business reports as instructed.
Operates a personal computer, word processing equipment, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.
Develops and maintains necessary records and files for efficient operation and data retrieval.
Monitors departmental expenses for office supplies and maintains inventory within budget.
Records meeting minutes through the use of shorthand or rapid long-hand to maintain an accurate record of decisions.
May make travel and lodging arrangements directly or through travel agencies.
Adheres to TMC organizational and department-specific safety, confidentiality, values policies and standards.
Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
Performs related duties as assigned.
EDUCATION: High school diploma or general education degree (GED), or an equivalent combination of relevant education and experience.
EXPERIENCE: Two (2) years of secretarial, administrative support or office management experience, preferably in an acute care setting.
LICENSURE OR CERTIFICATION: None