Position Description

TMC HealthCare

TMC HealthCare is Southern Arizona's regional nonprofit hospital system with Tucson Medical Center at its core. Each day staff comes to work to use their skills and expertise to improve the health of the entire community, from birth to the end of life.

Foundation Assistant
Job Category Clerical
Schedule Full time
Shift 1 - Day Shift
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SUMMARY:

The Foundation Assistant is an energetic, amicable, and highly organized individual who provides key support to the Foundation staff in the day-to-day running of the Foundation. The Foundation Assistant will work independently and with multiple Foundation team members. She or he is a professional in her or his own right, and will be the first face and voice of the Foundation that many donors and prospective donors will encounter.

ESSENTIAL FUNCTIONS:

 

  • Provides a wide variety of skilled administrative support to establish and maintain documents, calendars, daily functions of assigned area, develops reports and processes to ensure procedures are followed.
  • Records the assignment of donors and prospects into the database. Maintains highly sensitive, accurate records of donors in our database. Maintains files, database, and hard-copy files. Assists in preparation and control of databases, statistics, and reports. 
  • Performs data entry for gift processing for the foundation and reconciles with finance for month end reporting accuracy.
  • Maintains reporting for mailing lists for foundation needs within database.
  • Performs research of data and materials in support of administrative and financial functions.
  • Generates timely Acknowledgement Letters customized to donors that fit the IRS and financial obligations for a non profit fundraising organization.
  • Formats special reports, presentations and letters for the Grateful Patient program.  
  • Cross references donor data to assure accuracy and completeness.
  • Answers main TMC Foundation telephone, routes callers, takes messages and provides routine information to callers.
  • Schedules appointments for Executive Director and development team; prepares material needed for meetings and events; records minutes of meetings; transcribe and distributes minutes in a timely manner.
  • Coordinates projects and/or processes specific to the Foundation and other departments.
  • Processes invoices and p-cards for foundation team.
  • Operates word processing equipment to store, edit, format, print and revise letters, memos, statistical tables,
  • Operates in basic spreadsheet environment to maintain records.
  • Operates a personal computer, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.
  • Acts as liaison with hospital personnel and outside agencies to resolve operational obstacles.
  • Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication. 
  • Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.
  • Performs related duties as assigned.

 

MINIMUM QUALIFICATIONS

EDUCATION:  Associate's degree or equivalent from two-year College or technical school; or an equivalent combination of relevant education and experience.

EXPERIENCE:  Minimum 1 year of experience working in a relational database environment. Minimum of 1 year experience working in a customer facing, customer service environment. Minimum 1 year data entry experience.

LICENSURE OR CERTIFICATION: Raiser’s Edge Certification or the ability to become certified within 1 year.

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