Position Description

Grants and Finance Officer
Work Location Washington, DC or Remote
Requisition Number 1208
# of Openings 1
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GRANTS AND FINANCE OFFICER

Position Summary:

Reporting to the Senior Grants and Finance Officer, the Grants and Finance Officer: (1) provides administrative support (financial) to program implementers for US Federal and non-Federal awards (compliance, new proposal development, award and post-award modifications, procurement, subcontracting, and subgrant-making) in accordance with the awards’ terms and conditions as well as other applicable regulations, (2) ensures that the financial commitments of US Federal and non-Federal awards are expended, recorded in the financial records, and reported on in accordance with applicable regulations and financial reporting obligations; and (3) assists in modernizing, maintaining, and educating on the financial policies and procedural guides for Freedom House, a mid-size NGO with an annual budget of approximately $35 million.

 

PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS:

  • Instruct, assist, and facilitate the financial administration of all US Federal and non-Federal awards in its pre-award, implementation, and post-award cycles in accordance with donor and Freedom House policies and procedures.

  • Collaborate with the international program teams and applicable support staff in the development of budgets for new proposals and post-award modifications. Ensure those budgets are financially viable, comply with donor regulations, and conform to Freedom House proposal and budgeting standards.

  • Collaborate with staff to ensure proper methodology, documentation, procedural guidelines are adhered to for the procurement of goods and services, subcontracting of grant activities, and when subawarding to other NGOs/entities.

  • Train and advise project implementers on proper financial management of awards and financial compliance in accordance with donor/sponsor specific terms and conditions and other regulations.  

  • Monitor, review, and ensure that the financial commitments of Freedom House are expended and reported on in accordance with the terms and conditions of the funding source, US regulatory requirements, and Freedom House policies and procedures.

  • erform financial reviews of grant-related activities administered by US-based staff, affiliate field offices, contractors, and sub-awardees to ensure compliance with applicable regulatory requirements, including internal policies.

  • Review expenditures incurred to ensure full cost recovery, to ensure that costs are adequately documented, financial records are accurate and adequately maintained, grant related accounts are accurately reconciled, and produce quarterly and annually required financial reports to both external funding agencies and regulatory bodies as required.

  • Ensure close out of grants and contracts are in line with donor/sponsor, and Freedom House requirements.

  • Enhance, educate, and apply the organization’s financial policies and best practices to ensure efficient and effective financial management of all US Federal and non-Federal grant activities.

  • Includes collaborating with both finance and non-finance colleagues to update, modernize, and maintain Freedom House’s financial policies, procedures, internal controls, and guidance tools to be in compliance with current industry standards.

  • Includes continuous learning on one’s part on relevant industry requirements, updates, and changes to regulatory and compliance requirements that impact’s Freedom House’s business.

  • Collaborate with finance colleagues to ensure both data integrity and information accuracy across the financial systems and software

  • Other related duties as assigned may include:

    • assisting on new projects and initiatives

    • ad-hoc financial requests

    • working with other non-grants finance colleagues to ensure financial efficiency and effectivness.

QUALIFICATIONS:

Education:      

  • Bachelor’s degree in accounting, finance, or an analytical discipline is required.

  • Master’s degree in business or accounting is preferred.

Experience:    

  • Five or more years of broad USG grants and finance administration including engagement with affiliate field office and subgrant-making.

  • Three or more years in a mid-size ($20+ million in annual expenditures), international non-profit organization.    

  • One or more years administering subcontracts and subawards.

Technical Skills:

  • CPA or international equivalent preferred.

  • Thorough understanding of OMB compliance regulations, including 2 CFR 200.

  • Familiar with enterprise accounting software such as Deltek Costpoint, Cognos Report writer, and the MS Office suite of applications.

Personal Attributes and Characteristics:

  • Strong analytical skills and attention to detail.

  • Ability to plan, organize, and prioritize work product, both that which is produced by the individual and that of the team, often requiring the adherence to tight deadlines.

  • Effective communication. Able to communicate effectively in English, both verbally and in writing.

  • Strong personal character, an individual who can maintain the highest degree of confidentiality and exhibits unquestionable integrity, honesty, and forthrightness.

  • Strong interpersonal skills with a client-service focus, and ability to respond promptly to inquiries in a courteous and professional manner.

  • Must be able to successfully work collaboratively with all levels of employees, management, and external agencies, many of whom may have limited or no understanding of accounting.

  • Strong work ethic and desire for personal and professional development. Demonstrates strong desire for personal excellence and can inspire others to achieve as well. Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills.

  • Works as an effective team member, successfully balancing individual and team responsibilities.

  • Ability to work effectively with internal and external stakeholders

    • Internal: U.S. and affiliate field office employees throughout Freedom House.

    • External: USG Sponsors, vendors, financial institutions, tax and regulatory authorities, auditors, etc.

WORKING CONDITIONS:

General Working Conditions:

  • Position functions in a virtual office environment (work from home).

  • Some evening and weekend hours to complete tasks or attend events.

  • Travel to work or vendor sites as required, estimated to be less than 5% of the time.

Additional Information

  • Freedom House provides a competitive benefits package, including a 403(b) retirement account, commuter benefits, flexible hours, floating holidays, high employer contributions to medical, dental, and vision premiums, basic and voluntary life and AD&D insurance, short- and long-term disability, flexible spending account, and more.

  • Diversity makes our work stronger. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply.

  • Candidates must possess authorization to work in the United States.

 

EOE M/F/D/V

Freedom House is an Equal Opportunity Employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, or protected veteran status, genetic information, age, membership in an employee organization, or other non-merit factors,  In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Freedom House, please call: 202-227-4308

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