Summary -- Contract Specialist
PACO Group is seeking a Contract Specialist to join our team supporting construction management operations for the PANYNJ-New York and New Jersey Marine Terminals. This role involves performing a variety of contract administration duties, requiring independent analysis, sound judgment, and a thorough knowledge of construction-related procedures.

Responsibilities

The Contract Specialist will provide direct support to the Engineer of Construction by:

• Reviewing and administering contract documents.
• Preparing and reviewing payment applications, change orders, and contractor billings.
• Conducting desk audits to ensure compliance and accuracy.
• Reviewing monthly reports and financial logs, ensuring all required contractor documentation is complete.
• Monitoring contracts, MWBE reporting, and certified payroll submissions.
• Preparing meeting minutes, general correspondence, and scheduling/organizing meetings.
• Updating databases, records, and filing systems.
• Communicating with contractors and project stakeholders via phone, email, and meetings.
• Assisting with SharePoint/OneDrive document management and other project administration tasks.

Qualifications

• Education: Associate’s Degree in Business (required); Bachelor’s Degree in Engineering preferred.
• Minimum of 5 years in office engineering, construction administration, and/or construction management, with significant experience in contract administration.
• Valid Driver’s License required.
• Ability to pass a SWAC High-Level Background Check.

Skills & Competencies

• Strong oral and written communication skills, including professional correspondence and presentations.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), SharePoint, OneDrive, and MS Teams.
• Strong organizational skills with the ability to manage records, databases, and reporting systems.
• Detail-oriented, with proven ability to track multiple tasks and meet deadlines.
• Ability to work both independently and collaboratively in a fast-paced construction environment.
• Familiarity with reviewing and processing extra work documents, including change orders.
• Knowledge of working with public agencies such as the Port Authority of NY & NJ (preferred).

Benefits

• 401(k) with employer matching
• Health insurance
• Dental insurance
• Group life insurance, LTD, and AD&D
• Paid time off
• Paid holidays
• Professional development assistance

About PACO Group, Inc.

PACO Group, Inc. is committed to advancing opportunities for everyone in the national construction market. The firm periodically reaffirms this commitment through an active affirmative action plan and provides Equal Employment Opportunities (EEO) to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status.  As an equal opportunity employer, we recruit, hire, promote, and retain an ethnically and socially diverse professional staff. Our efforts to date have produced a multidisciplinary workforce—a record of diversity that extends to the highest levels of the firm’s management.