WHO WE ARE:
We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tilly’s RSC. You’ll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.
Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team you’ll contribute towards and share in our success. A career at Tillys is all about working together to make things happen… so what are you waiting for?
SUMMARY:
The following is a brief description of responsibilities to be performed by the Human Resources Assistant. Job responsibilities include, but are not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Compliance Support
· Assist with Legal Posters for Stores and RSC
o Support Compliance Specialist by tracking incoming posters and ensuring all required posters are accurately received and mailed out on time
o Partner with Store Operations team to communicate poster requirements and updates to stores
o Track poster completion and follow up with stores that have not confirmed posting
· Assist with Foundry training administration, including tracking completion and sending reminders to employees and department leaders
· Manages the New Hire Reporting (IN Minors Report biweekly through state portal and Update CA Disaster Log weekly)
· Lead the management of I-9 and E-Verify records, driving compliance and completeness through proactive follow-up and resolution of issues
Onboarding/Offboarding
· Assist with new hire orientation and onboarding process
· Conduct pre-employment background screening interviews
· Supports managers with preboarding tasks by setting up workstations with necessary equipment and supplies, ensuring everything is ready for new hires' first day and fostering a welcoming, clean and organized environment
· Conduct 90-day check-ins with new hires and send feedback to appropriate team members
· Prepares documentation for employee status changes and payroll requests (internal promotions, transfers, new hires, relocations, check requests)
· Processing Daily Separations and partnering the HR Generalists and Payroll on discrepancies and issues requiring follow-up
· Assists with exit interviews, and employee offboarding by ensuring all personal items are collected or removed and the workstation is restored to a clean, functional state for future use
General HR
· Assist employees with general employment, policy, procedure, and benefit related questions
· Assist HR Generalists with employee relations issues and investigations
o Gathering employee details, general facts, and supporting documentation
· Unemployment management
o Drafting correspondence and gathering separation details
o Responding to unemployment claims (documents and calls) in a timely manner
o Partnering with HR Generalists for response and participation in unemployment hearings
· Preserve company records by managing paperwork and employment files effectively
o Create and/or update employment files and paperwork
o Appropriately file incoming paperwork and employment files
o Quickly retrieve documents and paperwork when requested (file reviews, subpoenas, and record requests)
o Maintain the organization of the filing system in compliance with the retention policy
· Audit RSC/DC personnel files for accuracy and completion
· Front Desk / Receptionist breaks and coverage
· Assist with planning and execution of wellness and employee engagement events
· Special projects and other duties as assigned
QUALIFICATION REQUIREMENTS:
· Must be organized and detail oriented
· Proficient in the use of Excel, MS Word and Outlook, experience with HRIS systems is a plus
· Ability to effectively use common office equipment
· Working knowledge of corporate retail environment preferred
· Ability to prioritize projects frequently
· Strong written and verbal communication skills, including phone etiquette skills
· Strong analytical skills, documentation skills, and people skills are a must
· Must possess a serious understanding of confidentiality and data protection.
· Basic knowledge of HR processes and employment practices
· Ability to work in a fast paced, deadline-oriented environment
· Must be able to fulfill all essential duties and responsibilities listed above
EDUCATION and/or EXPERIENCE:
· High School Diploma required
· 1–2 years of HR support experience preferred (retail or multi-location environment a plus)
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
· Typical office environment with low level noise exposure
· Typical Distribution environment with high level noise exposure
· Closed toe shoes required
WHY US?
· 401k
· Comprehensive medical and dental benefits … vision is fully paid by us!
· Employee Discount online and in-store
· Discount on numerous attractions, travel and events
· Employee Sample Sale
· Relaxed work environment … wear what we sell in our stores
· 40 hours paid sick time granted on day 1!
· Fitness and wellness events virtually or at the office
Compensation:
Hourly Range: $20 - $23/HR
Final offer will be based on experience, skills, and qualifications.
“Tillys will consider applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Municipal Code, Chapter XVIII, Article 9 (Los Angeles Fair Chance Initiative for Hiring (Ban the Box).”