The Document Control Manager oversees the processing of engineering and construction documents to ensure accuracy and timeliness of reproduction and release. This includes identifying and resolving production-related errors and maintaining and revising procedural lists, control records and coding schemes to process source data. This position reports directly to the Business Manager Operations.

Supervisory Responsibilities:

This position carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Supervisory responsibilities include, but are not limited to: training and mentoring employees; planning,

assigning, delegating and directing work; appraising performance; rewarding and disciplining employees; and resolving employee issues.

Essential Duties and Responsibilities:

• Oversees ongoing coordination with all Pre-Construction, Engineering, and all other field and staff personnel in the processing, copying, tracking, and logging of all construction-related documents
• Prepares and maintains up-to-date control records documenting receipt of service requests, document and revision numbers, original distribution, revised distributions and transmittal dates
• Oversees in the general supervision and/or training of department personnel
• Conducts in conducting internal audits and inspections to ensure department work is performed correctly, efficiently and cost consciously
• Maintains and files reproduced document originals and revision for easy retrieval. Assists in preparing monthly department reports
• Performs copying and printing functions as required by work conditions
• Codes data and inputs data for computer processing
• Assists in preparing document transmittal forms, distribute completed documents, and perform other routine functions as required by workload conditions
• Coordinates the overall Document Control for entire project
• Coordinates with reprographic vendors and consultants and negotiates reprographic contracts
• Sets up and maintains Master Drawing Log and Drawing Packages
• Coordinates with Project Team on distribution of documentation to project staff, subcontractors and other parties
• Maintains Permit, Record Set and City/County approved drawings
• Maintains Current set of Drawings and Specifications and Slip Sheet updates
• Maintains Prolog reports for Drawings and Specifications
• Coordinates with Records Management Department to establish fining procedures
• Establishes controls for Drawings and Specifications utilizing Prolog
• Maintains archive in accordance with Records Management Department guidelines

Other Duties:

• Processes all Work Order requests from project staff
• Distributes and files all incoming Correspondence
• Controls the documentation related to item transmittals and meeting minutes
• Maintains project Plan Room
• Provides support and training to support staff as required
• Develops job specific document control processes with Document Control Staff
• Performs all duties as assigned by supervisor
• Ensure compliance with OSHA regulations to include health, safety, and welfare as appropriate

Required Job Skills:

• Possess excellent listening, oral and written communication skills, superior problem-solving skills
• Performs work tasks by receiving direction and then working independently with an interest in quickly learning and applying new skills and abilities
• Able to provide thorough analysis and proper planning to achieve goals

Computer Equipment and Software:

Special skills: Intermediate knowledge of Windows / PowerPoint / Outlook / Publisher.

Intermediate skill level with Word / Excel.  Intermediate knowledge of office machinery and tools. Basic knowledge of Prolog software.

Education and Experience:

Certification: Not applicable.

Education: High School Diploma or equivalent required. Some college course work or Associates Degree preferred.

Experience: At least eight years experience in a similar position preferred. Knowledge of filing in both Alpha and numeric systems, business machines, office procedures and document control systems is required. Knowledge of construction documents is required.