Change Order Coordinator
 Position Overview

PACO Group (PACO) is seeking a Change Order Coordinator to support the MTA Construction & Development (C&D) project team on Superstorm Sandy Repair Project, Rockaway Line Wrap-Up Division (B) in the Borough of Queens.  This position provides supporting and coordinating functions and reports directly to the Consultant Lead Commercial Manager.  This role involves reviewing proposed changes, assessing their impact, and coordinating the necessary approvals through documentation and communication with clients, project managers, and contractors, manage the change order to the project’s scop, be familiar with budget and schedule. Key responsibilities include maintaining a change order log, ensuring compliance, and providing updated project documentation.  The role assists throughout the change-order/ Additional Work Order (AWO) lifecycle in coordination with the Contractor, the Consultant Project Management Team, the Consultant Resident Engineer, the Consultant Estimating Team, the Consultant Scheduling Team, and the Consultant Lead Commercial Manager, in collaboration with MTA C&D PCEO leadership, MTA Legal, and MTA Procurement.  This position supports all change-order activities but does not manage or direct the process.

Key Responsibilities and Duties

• Manage change order process: Oversee all steps of the change order process, from initial request to final approval, ensuring it aligns with contract terms.
• Assess impact: Evaluate proposed changes to determine their effect on the project's scope, budget, and schedule, and communicate these potential consequences to all parties.
• Coordinate approvals: Initiate and track change order requests through a project management or client-specific platform, gathering necessary approvals from relevant stakeholders, such as project managers and the change control board.
• Maintain documentation: Create and maintain a detailed log of all change orders. Ensure all project drawings and documentation are updated, accurate, and easily accessible, and archive all relevant files.
• Liaise with stakeholders: Serve as the central point of contact between clients, project teams, consultants, and contractors to ensure clear and consistent communication.
• Review and analyze: Review contractor proposals for cost and schedule changes, and interpret contract documents, specifications, and drawings to determine the validity of change orders.
• Assist with disputes: Gather supporting documentation to help with any disputes or claims that arise from change orders.

Change Order Identification & Validation (Support Role)

• Assist the Consultant Project Management Team by gathering field information, documentation, and justification to identify potential change orders.
• Support discussions with MTA C&D PCEO leadership by assembling backup materials and preliminary descriptions.
• Coordinate with the Consultant Lead Commercial Manager to confirm budget availability and funding considerations.
• Maintain communication with the Contractor to obtain clarifications as required.

Scope Development & Coordination (Support Role)

• Coordinate with the Consultant Resident Engineer, Consultant Project Manager, and Consultant Lead Commercial Manager as they develop the Draft Scope of Work (SOW).
• Issue the approved SOW to the Contractor.
• Track receipt of the Contractor’s cost and schedule proposals.

Independent Cost & Schedule Development (Support Role)

• Work with the Consultant Estimating Team by gathering quantities, drawings, logs, and Contractor backup materials needed for ICE preparation.
• Coordinate with the Consultant Scheduling Team by providing field information and constraints for ISA preparation.
• Assist in organizing, comparing, and distributing ICE and ISA data to the Consultant Lead Commercial Manager, Consultant Project Management Team, and MTA C&D representatives.

Contractor Proposal Review & Analysis (Support Role)

• Collect, log, and review the Contractor’s cost and schedule proposals for completeness.
• Prepare side-by-side comparison worksheets to support the Consultant Estimator, Consultant Scheduler, and Consultant Lead Commercial Manager.
• Identify discrepancies between the Contractor’s submission and the ICE/ISA.
• Coordinate review meetings with:
  – Consultant Project Management Team
  – Consultant Estimating Team
  – Consultant Scheduling Team
  – Consultant Lead Commercial Manager
  – MTA C&D representatives
• Document key discussion points for negotiation preparation.

Negotiation Support & Meetings (Support Role)

• Assist the Consultant Lead Commercial Manager during negotiation sessions with the Contractor.
• Participate in negotiation meetings attended by:
  – MTA Legal
  – MTA Procurement
  – MTA C&D PCEO leadership
  – Consultant Project Management Team
  – Consultant Estimating Team
  – Consultant Scheduling Team
• Prepare negotiation packages, summaries, worksheets, and supporting materials.

Documentation, Approvals & Implementation (Support Role)

• Assist the Consultant Lead Commercial Manager with preparing justification memos, negotiation summaries, and cost/schedule impact statements.
• Assemble full change-order packages for submission to MTA C&D PCEO leadership.
• Maintain and update the Change Order Log / AWO Log.
• Ensure all documentation meets MTA audit, retention, and compliance requirements.
• Support implementation of approved change orders by updating logs and distributing final documentation to the Contractor, Consultant Project Management Team, and MTA C&D.

Dispute Resolution & Claim Support (Support Role)

• Assist the Consultant Lead Commercial Manager when change orders escalate into disputes, unilateral changes, or claims.
• Gather supporting documentation including field records, correspondence, analyses, and Contractor backup files.
• Support the Consultant Project Management Team and MTA C&D with preparation of claim documentation and dispute-resolution materials.

Required Skills & Qualifications

• Bachelor’s degree in Engineering, Construction Management, Architecture, Public Administration, Business, or a related field
• Minimum five (5) years of experience in civil, utilities, or infrastructure drafting; 7 years minimum experience with an Associates Degree in Engineering Technology or equivalent experience
• Strong understanding of construction contracts, specifications, and drawings.
• Experience with project management and document control software.
• Excellent communication, organization, and time management skills.
• Proficiency in Microsoft Excel and other document management systems.
• Ability to interpret cost and schedule data.
• Familiarity with construction methods, materials, and building codes.

Preferred Qualifications

• Prior experience working directly with MTA C&D is strongly preferred.
• Prior experience working with one or more public agencies such as Federal, State, City, or Local entities, i.e., MTA, PANYNJ, NYC agencies (DDC, DEP, DOT, SCA, EDC), NYS agencies (NYS-DOT, NYS-DEC, DASNY, ESD, or OGS).
• Experience in transportation, infrastructure, or public-works environments.
• Knowledge of MTA C&D’s change-order procedures and approval workflows.
• Experience supporting contractor negotiations.
• Familiarity with transit, heavy civil, and facility construction environments.

Skills and Competencies

• Strong technical writing and documentation support capabilities.
• Ability to prepare comparison sheets, summaries, negotiation notes, and supporting analysis.
• Excellent communication and teamwork across Consultant and MTA interfaces.
• Proficiency with Excel, comparison tools, logs, and document-control systems.

Work Environment and Schedule

• Schedule: Full-time, on-site, Monday through Friday, 7:30 a.m. – 4:00 p.m.
• Occasional evening or weekend coordination may be required for field verification or project meetings.

Compensation

• The good-faith salary range for this position is $50–$60 per hour, depending on experience, qualifications, and client requirements.
• Candidates with greater depth of experience or specialized expertise may fall toward the higher end of the range, and exceptional candidates may be considered for compensation outside of this range, consistent with client budget and company policy.

Benefits Summary

• 401(k) and 401(k) Employer Matching
• Health Insurance
• Dental Insurance
• Group Life Insurance, LTD, and AD&D
• Paid Time Off
• Paid Holidays
• Professional Development Assistance

EEO Diversity Statement

• PACO Group, Inc. is committed to furthering opportunities for everyone in the national construction market.
• The firm periodically reaffirms this commitment through an active affirmative action plan.
• Equal Employment Opportunities (EEO) are provided to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status.
• PACO maintains a diverse, multidisciplinary workforce at all levels of the organization.