Administrative Coordinator, Cosmetics

Location: Holt Renfrew - Toronto - Bloor (50 Bloor Street West)
Department: Operations
Cosmetic/Brand Line:
Work Status: Permanent Full-Time
# of openings: 1
Project #: 15592


The Operations Coordinator is responsible for key operational tasks within the Bloor store to ensure maximum efficiency and support the management team lead a high performing team to deliver overall sales and profit for the company.


Specific responsibilities include (but are not limited to) the following:

Key accountabilities:


  • Assist with inputting staffing schedules into workbrain; maintain and update schedules as required and inputs vacations as per approved requests
  • Approve Work brain and process payroll
  • Identifies opportunities to schedule more effectively by using traffic reports, trends and marketing calendar
  • Oversees and ensures time and attendance /meal/breaks guidelines are being met and employee records updated consistently
  • Supports Health and Safety, including ensuring that the store is compliant with all health and safety policies and best practices and that issues identified during monthly inspections are addressed expediently
  • Prepares daily meetings for the week and ensures break sheets are available to all managers to lead the floor consistently and effectively planned.
  • Schedules training and meetings individually as well as group sessions to improve processes and individual performance in these areas of the store.
  • Makes recommendations to store manager on how to save spend and follow up with all leaders to ensure that spend management is top of mind
  • Completes all hiring paperwork and submits all termination and new hire requests
  • coordinates on-boarding process of new hires, including ensuring all new hire, policy and compliance documents are sent to HR Services
  • Maintains employee files are updated
  • Complete HR requested reports and updates
  • Provides  support to managers as needed based on the business
  • Maintains P-drive communication and reports/folders
  • Manages Taleo requisitions in partnership with store manager tracking hiring of all new hires
  • Other duties as required


Measures of Success

  • Organized and efficient
  • Completion of all tasks on time and accurately
  • Leads by example in service oriented behaviours
  • Lives the Holt Renfrew values daily


Ideal Candidate

  • Minimum 3 years of retail experience and proven success in process improvement
  • Positive High energy team player
  • Strong knowledge of Microsoft office suite and aptitude for system based tools
  • Can multi task competing priorities
  • Excellent written and verbal communication skills
  • Excellent time management and organizational skills
  • Schedule flexibility

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