Administrative Coordinator, Cosmetics

Location: Holt Renfrew - Vancouver (737 Dunsmuir St.)
Department: Sales - Cosmetics, Skincare & Fragrances
Cosmetic/Brand Line: N/A - Not Applicable
Work Status: Full-Time
# of openings: 1
Project #: 14881



At Holt Renfrew, our purpose is to inspire a life of style. We achieve this by living our Brand Spirit; demonstrating Holts’ values:

·         Passion - Own it

·         Excellence - Elevate every moment

·         Warmth - Open to the worl

·         Unity - One team. One Holts


The Coordinator, Cosmetics ensures maximum efficiency and support the management team lead a high performing team to deliver overall sales and profit for the company.  


Specific responsibilities include (but are not limited to) the following:


·         Assist with inputting staffing schedules into workbrain; maintain and update schedules as required and inputs vacations as per approved requests

·         Approve Work brain and process payroll

·         Identifies opportunities to schedule more effectively by using traffic reports, trends and marketing calendar

·         Oversees and ensures time and attendance /meal/breaks guidelines are being met and employee records updated consistently

·         Supports Health and Safety, including ensuring that the store is compliant with all health and safety policies and best practices and that issues identified during monthly inspections are addressed expediently

·         Prepares daily meetings for the week and ensures break sheets are available to all managers to lead the floor consistently and effectively planned.

·         Schedules training and meetings individually as well as group sessions to improve processes and individual performance in these areas of the store.

·         Makes recommendations to store manager on how to save spend and follow up with all leaders to ensure that spend management is top of mind

·         Completes all hiring paperwork and submits all termination and new hire requests

·         Coordinates on-boarding process of new hires, including ensuring all new hire, policy and compliance documents are sent to HR Services

·         Maintains employee files are updated

·         Complete HR requested reports and updates

·         Provides  support to managers as needed based on the business

·         Maintains P-drive communication and reports/folders

·         Manages Taleo requisitions in partnership with store manager tracking hiring of all new hires

·         Other duties as required


The ideal candidate:


·         Minimum 3 years of retail experience and proven success in process improvement

·         Positive High energy team player

·         Strong knowledge of Microsoft office suite and aptitude for system based tools

·         Can multi task competing priorities

·         Excellent written and verbal communication skills

·         Excellent time management and organizational skills

·         Schedule flexibility



The measures of success: 

·         Contribution to financial objectives 

·         Individual objectives linked to the achievement of department goals 

·         Feedback from internal and external clients 



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