Executive Assistant (1 year contract)

Location: Holt Renfrew - Toronto - Corporate Store Support Centre (60 Bloor Street West, Suite 1100)
Department: Buying & Merchandising
Cosmetic/Brand Line:
Work Status: Temporary Full-Time
# of openings: 1
Project #: 14434


Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day. 

 As Canada’s leading luxury retailer, our purpose at Holt Renfrew is to Inspire a Life of Style and this inspiration starts with you! Together, we drive Passion, Warmth, Excellence, and Unity, to deliver extraordinary experiences and build lasting relationships with our customers and each other. 

A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and development

Specific responsibilities include (but are not limited to) the following:

  • Schedule all meetings and manage/maintain dynamic calendar of Senior Leadership

  • Responsible for inputting and authorizing all time and attendance requests, including vacations, for their team

  • Review and handle all correspondence including drafting of responses and produce official correspondence as required

  • Book and manage travel schedule including all arrangements

  • Track, record and prioritize all items requiring action and ensure follow-up in a professional and timely manner

  • Maintain electronic and paper filing

  • Administer expenses, track and ensure accuracy and timeliness of invoices and expense report reconciliation

  • Prepare and coordinate material for key meetings, including creation and enhancement of presentation and support materials, managing IT requirements

  • Order catering and book meeting rooms; set-up and strike-down meeting rooms pre- and post-meeting

  • Provide support for incoming calls, requests, and meetings as assigned

  • Other duties as assigned

  • Complies with all Health & Safety policies and requirements


The ideal candidate:

  • Demonstrated 5 years of progressive administrative experience required; direct experience supporting a Senior Level Executive is preferred

  • Proven success in a high volume work and shifting priority environment

  • Advanced proficiency in MS Word, Excel, Power Point, Outlook, Internet

  • Experience with coordinating complex travel arrangements and heavy calendar management is a must

  • Driven to over-achieve and exceed expectations

  • Ability to work under stressful situations and time pressures

  • Ability to provide customer focused solutions

  • Methodical; ability to plan and organize with strong attention to detail

  • Sensitivity to confidential information

  • Strong communicator; demonstrates professionalism, empathy, influencing, and interpersonal skills, combined with clear written / verbal communications


The measures of success: 

  • Contribution to financial objectives

  • Individual objectives linked to the achievement of department goals

  • Feedback from internal and external clients

  • Leadership behaviours - all employees at Holt Renfrew are expected to:

    • Inspire with Service

    • Lead with Passion

    • Own it with Pride

    • Earn lasting Relationship

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